Job Type: Full-time, permanent AP Manager (Construction Exp)
Salary: $120,000-$130,000/year DOE
Location: Carlstadt, NJ

Description
We build more than properties - we build inspiration and purpose. As a privately held, family-owned organization with over 50 years of success, our legacy includes more than 6,500 luxury apartment homes, 60+ industrial projects, and a growing data center portfolio across northern New Jersey.

Our team is guided by our core CARES values - Character, Accountability, Respect, Excellence, and Service - which shape how we work, lead, and serve. In 2023, our property management division was proud to be named the Top Management Company for Market Rate Apartments by the New Jersey Apartment Association.
If you're passionate about quality, community, and making a lasting impact, we'd love to meet you.

We are seeking an enthusiastic and dedicated team player who thrives in a fast-paced environment. The AP Manager will work closely with the construction side of the business and will be responsible for ensuring prompt and accurate vendor payments within contracted terms.
This position will be based out of our corporate office in Carlstadt, NJ.

Position Responsibilities:
Invoice & Expense Processing:
Review, verify, and process vendor invoices and employee expense reports in accordance with internal financial policies and procedures through Titanium.

Cost Allocation & Tracking:
Accurately allocate invoice expenses on a line-by-line basis in Titanium, ensuring costs are recorded against commitments and tracked against total project budgets.

Change Order Management:
Process contract change orders in Procore and update cost tracking to reflect revised contract values. Coordinate with the Construction team to track associated commitments.
Vendor & Transaction Reconciliation:
Reconcile vendor accounts and monthly statements, investigating and resolving discrepancies.
Vendor Management:
Maintain vendor information, communicate with vendors, and resolve discrepancies.

Project Expense Management:
Record management company transactions and allocate related expenses to appropriate development projects.

Construction Management:
Experience overseeing the full construction project lifecycle, including managing subcontractors.

Compliance:
Ensure compliance with company policies, financial regulations, and construction-specific requirements (e.g., partial & final lien waivers, second-tier subcontractor waivers).
Procore Invoice Monitoring:
Monitor Procore for pending invoices and collaborate with the Construction team to ensure timely processing.

Job Cost Reporting:
Generate monthly job cost reports for all development projects.

Bill4Time Payments:
Prepare and process monthly Bill4Time payments.

Accounts Payable Reporting:
Produce reports detailing the status of accounts payable.

Sage Intacct Payment Processing:
Serve as primary backup for processing payables in Sage Intacct, including AP Optimizer and check printing/mailing.

ACH Payment Coordination:
Communicate ACH payment requirements to leadership as needed.

Requirements
HS/GED required; Associate's degree in Accounting, Finance, or related field preferred.
Minimum 6-10 years of hands-on accounts payable experience.
Supervisory or managerial experience in AP or finance preferred.
Strong leadership and interpersonal skills.
Familiarity with AIA documents and contracts, including purpose, structure, and key provisions.
Experience with Microsoft Office (Excel, Word, Outlook).
Experience with Timberscan Titanium, Sage Intacct, and Procore preferred.
Customer-service-focused mindset.
Professional, courteous, and friendly demeanor.
Strong verbal and written communication skills.
Proactive self-starter and dependable team player.
Ability to work independently when needed.


Compensation & Benefits
Compensation is based on several factors including experience, skill set, education, certifications, and job requirements.

Competitive salary
Medical, dental, and vision coverage
401(k)
Life insurance
Paid sick time
Paid holidays
Paid vacation time
Free access to fitness centers

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.